A hardware shop sells by the piece, the kilo, the metre and the box, gives a contractor an estimate on Monday and a month's credit on Tuesday, and sends half the order to the site before the bill is made.
What a hardware store needs
- Every unit: pieces, kilograms, metres, boxes — with decimals where they are needed.
- Estimates that turn into bills without retyping.
- Credit with a limit, and a clear list of who owes how much for how long.
- Delivery challans for goods that leave before the bill.
- A different rate for a contractor than for a walk-in.
How DukanData does it
Estimates. Make a quotation for the whole list. It moves no stock. When the customer says yes, one click makes the bill, lines and all.
Credit. Each contractor has an account and a credit limit. A bill past the limit needs a manager's approval. The outstanding screen ages every rupee — this week, a month, over three months — so the oldest dues are chased first, with a WhatsApp reminder in one tap.
Challans. Goods sent to a site go on a delivery challan and sit on an "out on challan" shelf, so your count stays true. The bill follows.
Price lists. Where your plan has them, a contractor's price list gives them their rate by itself.
Purchases. Enter the supplier's bill as printed; raise a purchase order first if you like, and make the bill from it when the goods arrive.
GST. Rate and HSN on every item, CGST and SGST or IGST on every bill, the GSTR-1 file at month end.
The owner's evening
The drawer counted, the day closed, and a report on WhatsApp: sales, cash, UPI, dues collected, what was bought.
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